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Microsoft classrom preview

This guide elaborates on how to add and activate the Microsoft Classroom Preview to Office365. Microsoft Classroom is now available for Microsoft “Education” approved organizations.

Certain prerequisites need to be fulfilled to use Microsoft Classroom:

  • The Office365 tenant must be registered in an organization with an Education license.
  • You need an active Education subscription with Exchange Online and SharePoint Online (either purchased or free, but not “trial”).
  • To add the Classroom feature, you will need to be a “Global Administrator”
  • You need a modern web-browser, such as IE11 or Microsoft Edge.

How to check if you are a «Global Administrator»

Office 365 provides several different administrator roles with different levels of administrative access. To perform considerable changes, such as adding a new subscription or features, you need to be a “Global administrator”. This can be verified by performing the following steps:

  1. Log on to “portal.office.com”
  2. Start “Admin Center” (if this option is missing, you do not have sufficient permissions)

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    3.Select “Users” and “Active Users”

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    4. Search and select your user account

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    5. See if “Global administrator” is listed under “Roles”.

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    6. Close the window. If the role is “Global administrator”, you can now           proceed. If not, you must obtain the privileges or let another “Global         administrator” finish the job.

How to check which Office 365 subscription type your organization has

You will need a confirmed Office 365 “Education” tenant with one or more active Office 365 Education subscriptions. This may include free versions, such as “Office 365 Education for student/faculty” 

    1. Sign in to “portal.office.com”

    2. Start «Admin Center»

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    3. Select “Billing” and “Subscriptions”

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    4. Verify that the organization has one of the approved subscriptions             (e.g. “Office 365 Education for students/faculty”)


A quick overview of education subscriptions can be found here:
https://products.office.com/nb-no/academic/compare-office-365-education-plans

How to redeem a «Promo Code»

You are now ready to add “Microsoft Classroom”

A regular subscription will most likely be available after the preview period has ended, but as of now you will need a “Promo Code”. This is automatically obtained once the “Microsoft Classroom” prerequisites are complied with, and you have completed the following procedure:

    1. Go to http://aka.ms/getclassroom

    2. Log in with the “Global administrator” account. If the “Microsoft                 Classroom” requirements are fulfilled, you will be redirected to the             “Confirm order” page.

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    3. Click the “Try now” button and you will be directed to the “Order                 receipt” page.

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How to confirm successful activation

“Microsoft Classroom” should now be an active subscription in your “Office 365 tenant”. The following procedure can be performed to confirm a successful activation:

  1. In the “Administration Center” for Office 365, select “Billing – Subscriptions”

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    2. “Class Dashboard Preview” should now be listed as “Active”

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The Administrator will also receive an e-mail with notifications on the subscription changes, and get confirmation that “Class Dashboard Preview” is listed with a start and end-date for the trial subscription.

“Microsoft Classroom” is now activated and ready to be configured.

 


 

Configuration

This guide elaborates on how to create users in “Microsoft Classroom” and describes the process, step-by-step.

There are two different ways of creating new users:

  • Manual configuration in “Microsoft Classroom”
  • By using the “School Data Sync” feature

An attachment is also provided, including several links to simple and informative videos on how to get started for teachers.

Manual configuration

It is possible to manually configure “Microsoft Classroom” through the graphical user interface. However, this requires that both students and teachers already exist in Office 365, or that they have been added though the Office 365 portal.

Note that this approach does not facilitate a structure for an entire school. It is only possible to create new classes and add existing Office 365 users with valid “Microsoft Classroom” licenses. This may be better suited for organizations or schools without such requirements.

First time login

The first login after having obtained a “Microsoft Classroom” license might require some extra time to create and initialize the profile. A teacher profile requires substantial more initialization time than a student profile.

  1. Go to http://classroom.microsoft.com and log in

Lærer-Førstegang1.png

It might take up to one hour to create a teacher profile. This may improve once the “Microsoft Classroom” preview period has ended.

FirstTime-02.png

 

Once the profile has been created, you will be presented to an optional tutorial on “Microsoft Classroom”.


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Create course / class 

Once you are logged in as a teacher, you will be able to create new classes.

CreateCourse-01.png

Each class must have a unique name. This will be verified after the name has been entered.

CreateCourse-02.png

 

The class will now be created and be ready for administration in a short while. Students and teachers must be added and the class needs to be activated.

 CreateCourse-03.png

 

 

Add students

  1. Select “No students available”

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    2. Add a new student by typing either the name or the e-mail address

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Add teachers

Teachers are added in the same way as students.

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Both teachers and students will be listed in the “People” section.

CreateCourse-07.png

 

Optional customization is available, such as changing information about a class, choose a custom icon, colors and front page picture.

Automatic configuration

The automatic configuration is based on “School Data Sync”, and uses .CSV files. (See the “Synchronization with School Data Sync” section for more info).

This approach makes it possible to create a structure where classes belongs to schools, yielding a better designed solution which makes “Microsoft Classroom” easy to use for teachers.

This configuration requires Office 365 “Global Administrator” privileges, and are typically done by IT staff.

Users

“Microsoft Classroom” users can be either existing Office 365 users, or users from a CSV import. This can be specified in “School Data Sync” options. Both students and teachers can be added manually, or by means of importing a .csv file.

Create new classes

Classes can be assigned to teachers through the definitions in the CSV import. Even though it is possible to create classes manually, it is recommended to use “School Data Sync” for now, as the Preview version does not allow for all attributes and binding to be set through the graphical user interface.

Classes can be created in the same way as students if you do not wish to use “School Data Sync”.

 

Synchronization with«School Data Sync»

It is recommended to use “School Data Sync” to achieve an ideal design.

The CSV import via “School Data Sync” requires 6 files. (See attachment for a full description of all attributes). The files must be in a CSV format with “,” as delimiter, and should use the “UTF-8” encoding.

For more information on CSV files, see:

https://no.wikipedia.org/wiki/CSV
https://en.wikipedia.org/wiki/Comma-separated_values

Example of how to save a .CSV file in Notepad:

Filtype-NorskeTegn.png

 

CSV file structure

List of files:

  • School.csv
  • Teacher.csv
  • Student.csv
  • Section.csv
  • TeacherRoster.csv
  • StudentEnrollment.csv

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Without having a tool for handling identity and access for users, it might quickly become less user friendly and even complicated to maintain the identities with their associated information and access privileges. An identity and access system such as Lumagate’s “One Identity” can provide automatic provisioning and maintenance of all users in “Microsoft Classroom”, based on data from a school administrative system. 

 

Microsoft School Data Sync

Get started

  1. Log in to https://sds.microsoft.com with a “Global Administrator” account.

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    2. Follow the wizard by clicking “Set up School Data Sync”. This will             generate a new profile.

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You may create multiple profiles with different sets of CSV files. Each profile must, however have a unique name.

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   3. Choose whether you want to synchronize new existing users or                create new ones.

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    4. Select the applicable domain and licenses for the setup

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You can select “non-standard” attributes if needed. If you specify any attributes that are not present, you will be notified upon import.

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     5. Go to “Your Organization” after the profile has been created. You              will be presented with an overview of you school(s), and you might            search for objects such as teachers, students, and courses.


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“Microsoft Classroom” is ready to use, and you can log in by navigating to https://classroom.microsoft.com


 


 

Attachments

CSV attributes

This information is technical, and is intended for IT-administrators or technical “Microsoft Classroom” administrators.

The CSV files are used to define “objects” and “attributes”. An object, such as a user has several attributes describing the object itself. Common example attributes could be “birthdate” or “name”. Some attributes are mandatory, while others are optional. Most of the “Microsoft Classroom” object attributes differ from regular Active Directory or Azure Active Directory, however, attributes such as “First Name” and “Last Name” are common.

The CSV import will not overwrite existing attributes, but rather fill in the previously non-existing ones. The files must be of the CSV format, with “,” as delimiter, and should be saved in a “UTF-8” encoding format.

 

Filtype-NorskeTegn.png

 

School.csv

This file should contain the school(s) with unique identities and name(s).

Mandatory attributes:

  • SIS ID (Unique school ID)
  • Name

Optional attributes:

  • School Number
  • School NCES_ID
  • State ID
  • Grade Low
  • Grade High
  • Principal SIS ID
  • Principal Name
  • Principal Secondary Email
  • Address
  • City
  • State
  • Country
  • Zip
  • Phone
  • Zone

Teacher.csv

This file contains the definition for teachers. A teacher can be associated with several classes, even across schools.

Mandatory attributes:

  • SIS ID
  • School SIS ID
  • First Name
  • Last Name
  • Username
  • Password (Only necessary if a new user is created)

Optional attributes:

  • State ID
  • Teacher Number
  • Status
  • Secondary Email
  • Title
  • Qualification

Student.csv

This file contains the definition for students. A student can be enrolled to multiple classes and be attending to multiple schools.

Mandatory attributes:

  • SIS ID
  • School SIS ID
  • First Name
  • Last Name
  • Username (Should match Alias og UserPrincipalName)
  • Password (For not synced users)

Optional attributes:

  • State ID
  • Secondary Email
  • Student Number
  • Grade
  • Status
  • Mailing Address
  • Mailing City
  • Mailing State
  • Mailing Zip
  • Mailing Latitude
  • Mailing Longitude
  • Mailing Country
  • Residence Address
  • Residence City
  • Residence State
  • Residence Zip
  • Residence Latitude
  • Residence Longitude
  • Residence Country
  • Gender
  • Brithdate
  • ELL Status
  • FederalRace
  • Graduation Year

Section.csv

This file contains the definition for classes.

Mandatory attributes:

  • SIS ID
  • School SIS ID
  • Section Name

Optional attributes:

  • Section Number
  • Term SIS ID
  • Term Name
  • Term StartDate
  • Term EndDate
  • Course SIS ID
  • Course Name
  • Course Number
  • Course Description
  • Course Subject
  • Periods
  • Status

TeacherRoster.csv

This file contains the associations between teachers and classes.

Mandatory attributes:

  • Section SIS ID
  • SIS ID

There are no optional attributes in this file.

StudentEnrollment.csv

This file contains the definitions for the student-class association.

Mandatory attributes:

  • Section SIS ID
  • SIS ID

There are no optional attributes in this file.

 

Tutorial videos

There are several good sources to information on how to get started using “Microsoft Classroom”. The information in the videos linked to below is correct at the time this document is being written, but this might change as the current version still is “Preview”.

 

Use Microsoft classroom

Microsoft Classroom: Getting Started:
https://youtu.be/pCRNRLubhXs?list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Navigation:
https://youtu.be/BnRlkaaXykc?list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Creating Assignments:
https://youtu.be/OTZcrCzp3As?list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Grading:
https://www.youtube.com/watch?v=OsZ1wO-J19M&index=4&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Class Notebook set-up:
https://www.youtube.com/watch?v=GEJkJwf9SQ0&index=5&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Class Notebook integration:
https://www.youtube.com/watch?v=ISneQj-hrOs&index=6&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Conversations:
https://www.youtube.com/watch?v=FAD9gsqByD8&index=7&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: People:
https://www.youtube.com/watch?v=hLyOpMkFbLg&index=8&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Embedding content:
https://www.youtube.com/watch?v=nLajeVF-hwU&index=9&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

Microsoft Classroom: Forms:
https://www.youtube.com/watch?v=Ejd_3yqFgls&index=10&list=PLiluTszfwwMKwiwbJHMW8C8ataEQy-7Uy

 

School Data Sync

Overview of School Data Sync and Classroom:
https://edu.uservoice.com/knowledgebase/articles/942153-overview-of-school-data-sync-and-classroom

How to deploy School Data Sync by using CSV files:
https://edu.uservoice.com/knowledgebase/articles/942162-how-to-deploy-school-data-sync-by-using-csv-files