This guide elaborates on how to add and activate the Microsoft Classroom Preview to Office365. Microsoft Classroom is now available for Microsoft “Education” approved organizations.
Certain prerequisites need to be fulfilled to use Microsoft Classroom:
Office 365 provides several different administrator roles with different levels of administrative access. To perform considerable changes, such as adding a new subscription or features, you need to be a “Global administrator”. This can be verified by performing the following steps:
3.Select “Users” and “Active Users”
4. Search and select your user account
5. See if “Global administrator” is listed under “Roles”.
6. Close the window. If the role is “Global administrator”, you can now proceed. If not, you must obtain the privileges or let another “Global administrator” finish the job.
You will need a confirmed Office 365 “Education” tenant with one or more active Office 365 Education subscriptions. This may include free versions, such as “Office 365 Education for student/faculty”
1. Sign in to “portal.office.com”
2. Start «Admin Center»
3. Select “Billing” and “Subscriptions”
4. Verify that the organization has one of the approved subscriptions (e.g. “Office 365 Education for students/faculty”)
You are now ready to add “Microsoft Classroom”
A regular subscription will most likely be available after the preview period has ended, but as of now you will need a “Promo Code”. This is automatically obtained once the “Microsoft Classroom” prerequisites are complied with, and you have completed the following procedure:
1. Go to http://aka.ms/getclassroom
2. Log in with the “Global administrator” account. If the “Microsoft Classroom” requirements are fulfilled, you will be redirected to the “Confirm order” page.
3. Click the “Try now” button and you will be directed to the “Order receipt” page.
“Microsoft Classroom” should now be an active subscription in your “Office 365 tenant”. The following procedure can be performed to confirm a successful activation:
2. “Class Dashboard Preview” should now be listed as “Active”
The Administrator will also receive an e-mail with notifications on the subscription changes, and get confirmation that “Class Dashboard Preview” is listed with a start and end-date for the trial subscription.
“Microsoft Classroom” is now activated and ready to be configured.
This guide elaborates on how to create users in “Microsoft Classroom” and describes the process, step-by-step.
There are two different ways of creating new users:
An attachment is also provided, including several links to simple and informative videos on how to get started for teachers.
It is possible to manually configure “Microsoft Classroom” through the graphical user interface. However, this requires that both students and teachers already exist in Office 365, or that they have been added though the Office 365 portal.
Note that this approach does not facilitate a structure for an entire school. It is only possible to create new classes and add existing Office 365 users with valid “Microsoft Classroom” licenses. This may be better suited for organizations or schools without such requirements.
The first login after having obtained a “Microsoft Classroom” license might require some extra time to create and initialize the profile. A teacher profile requires substantial more initialization time than a student profile.
It might take up to one hour to create a teacher profile. This may improve once the “Microsoft Classroom” preview period has ended.
Once the profile has been created, you will be presented to an optional tutorial on “Microsoft Classroom”.
Once you are logged in as a teacher, you will be able to create new classes.
Each class must have a unique name. This will be verified after the name has been entered.
The class will now be created and be ready for administration in a short while. Students and teachers must be added and the class needs to be activated.
2. Add a new student by typing either the name or the e-mail address
Teachers are added in the same way as students.
Both teachers and students will be listed in the “People” section.
Optional customization is available, such as changing information about a class, choose a custom icon, colors and front page picture.
The automatic configuration is based on “School Data Sync”, and uses .CSV files. (See the “Synchronization with School Data Sync” section for more info).
This approach makes it possible to create a structure where classes belongs to schools, yielding a better designed solution which makes “Microsoft Classroom” easy to use for teachers.
This configuration requires Office 365 “Global Administrator” privileges, and are typically done by IT staff.
“Microsoft Classroom” users can be either existing Office 365 users, or users from a CSV import. This can be specified in “School Data Sync” options. Both students and teachers can be added manually, or by means of importing a .csv file.
Classes can be assigned to teachers through the definitions in the CSV import. Even though it is possible to create classes manually, it is recommended to use “School Data Sync” for now, as the Preview version does not allow for all attributes and binding to be set through the graphical user interface.
Classes can be created in the same way as students if you do not wish to use “School Data Sync”.
It is recommended to use “School Data Sync” to achieve an ideal design.
The CSV import via “School Data Sync” requires 6 files. (See attachment for a full description of all attributes). The files must be in a CSV format with “,” as delimiter, and should use the “UTF-8” encoding.
For more information on CSV files, see:
Example of how to save a .CSV file in Notepad:
List of files:
Without having a tool for handling identity and access for users, it might quickly become less user friendly and even complicated to maintain the identities with their associated information and access privileges. An identity and access system such as Lumagate’s “One Identity” can provide automatic provisioning and maintenance of all users in “Microsoft Classroom”, based on data from a school administrative system.
2. Follow the wizard by clicking “Set up School Data Sync”. This will generate a new profile.
You may create multiple profiles with different sets of CSV files. Each profile must, however have a unique name.
3. Choose whether you want to synchronize new existing users or create new ones.
4. Select the applicable domain and licenses for the setup
You can select “non-standard” attributes if needed. If you specify any attributes that are not present, you will be notified upon import.
5. Go to “Your Organization” after the profile has been created. You will be presented with an overview of you school(s), and you might search for objects such as teachers, students, and courses.
“Microsoft Classroom” is ready to use, and you can log in by navigating to https://classroom.microsoft.com
This information is technical, and is intended for IT-administrators or technical “Microsoft Classroom” administrators.
The CSV files are used to define “objects” and “attributes”. An object, such as a user has several attributes describing the object itself. Common example attributes could be “birthdate” or “name”. Some attributes are mandatory, while others are optional. Most of the “Microsoft Classroom” object attributes differ from regular Active Directory or Azure Active Directory, however, attributes such as “First Name” and “Last Name” are common.
The CSV import will not overwrite existing attributes, but rather fill in the previously non-existing ones. The files must be of the CSV format, with “,” as delimiter, and should be saved in a “UTF-8” encoding format.
This file should contain the school(s) with unique identities and name(s).
This file contains the definition for teachers. A teacher can be associated with several classes, even across schools.
This file contains the definition for students. A student can be enrolled to multiple classes and be attending to multiple schools.
This file contains the definition for classes.
This file contains the associations between teachers and classes.
There are no optional attributes in this file.
This file contains the definitions for the student-class association.
There are no optional attributes in this file.
There are several good sources to information on how to get started using “Microsoft Classroom”. The information in the videos linked to below is correct at the time this document is being written, but this might change as the current version still is “Preview”.
Overview of School Data Sync and Classroom:
How to deploy School Data Sync by using CSV files: